GETTING STARTED WITH www.EquestrianEntries.com

 

These instructions will walk you through the process of creating a FREE user account with EquestrianEntries.com and entering the minimum required information into your account profile. You will need to complete these steps ONLY ONE TIME.

Once completed you only need to update your profile if you need to upload new forms, or change information.


DISCLAIMER: These instructions are for entering LVDA Schooling Shows ONLY. Licensed/Recognized shows have stricter show entry requirements which these instructions do not address.


Before you start, gather the following information for setting up your account:
 

  1. Rider contact information

  2. Rider emergency contact information

  3. Rider status (Amateur, JR/YR, Profession)

  4. LVDA Release Form (available at the bottom of this page).

  5. Rider LVDA membership number (if you are a LVDA member).

  6. Horse Name

  7. Horse owner contact information (if different from Rider).

  8. Trainer contact information (if different from Rider).

  9. Coach contact information (if different from Rider).


Definitions of Rider, Owner, Trainer, Coach
 

Rider  --  The person who will ride the horse in the show

Owner  --  The owner of the horse that will be ridden in the show

Trainer  --  The person over age 18 who will be responsible for the horse while it is on the show grounds.

A Trainer is required for each entry. The rider can be rider/owner/trainer as long as the rider is over 18. For JR/YRs, the Trainer may be the rider’s parent, the horse owner, or the rider’s instructor.

 

Coach  --  A person that is paid to teach/help/coach the rider at the show. A coach is not required.

STEP 1: CREATE A FREE ACCOUNT - this MUST be done to enter any show!

  1. Go to eqentries.com. And click on the “Join Now” link.
     

  2. Enter a Username, a Password (enter the Password twice to confirm it), and your Email address.
     

  3. Select the option to create an “Entrant” Account. Then, click on “Register”.
     

  4. You will receive an email with the subject “[EquestrianEntries.com] Account activation info”. If you don’t see it in your email inbox, check your spam or junk mail folder.
     

  5. Open the email and follow the instructions in the email. It will ask you to visit a web page where you will activate your account.
     

STEP 2: ADD RIDER, HORSE, OWNER, TRAINER INFORMATION TO YOUR ACCOUNT.

 

Log in to your account. The first screen is the home screen with multiple tabs across the top.





 

 

Enter Rider Information

  1. Click on the “Riders” tab, and then click “New Rider”.






     

  2. You’ll be asked if the new rider is already in their system. If this is your initial set up select “No, Lets Register a Brand New Person.














     

  3. You will next have the option to use a USEF number to look up the person or click on "No thanks, I'll Enter the Information Myself"











     

  4. You will be asked if the rider is also the owner, trainer and/or coach. Click on each role the person being entered has and then enter the information on the lower portion of the page which includes name, address, emergency contact information and membership information for USDF/USEF and local groups










     

  5. All fields that have a title in reddish brown are required in EqEntries - this includes most of the information in the address section as well as all fields in the Emergency contact information.  You are NOT required to have a USEF number but you must select a rider status in the Membership Info section













     

  6. In the Local/FEI Dressage Memberships section, if you are an LVDA member, click in the “Select FEI or GMO” box and type a "P" which will start the list of PA GMOs, then scroll down until you see  "Lehigh Valley Dressage Association”. Then, enter your LVDA membership number in the box next to it. NOTE: You must select LVDA as your GMO and enter your LVDA membership number, otherwise, you will be charged a non-member fee when you enter a schooling show.
     

  7. Then, click on “Ok”.


Enter owner information

  1. Click on the “Owners” tab and repeat steps #1 through #5 to enter the horse owner information if needed.

 

Enter trainer information

  1. Click on the “Trainers” tab and repeat steps #1 through #5 to enter trainer information if needed.
     

Enter horse information

  1. Click on the “Horses” tab, and then click “New Horse”.
     

  2. You will be asked to first assign an owner for this horse. Select the horse owner from the pulldown menu and then click on “Yes, Let’s Use This Owner” 










     

Then, on the “New Horse” screen, enter the horse information and click on “Ok”. At a minimum you will need to enter the horse's name, owner, year of birth, height, sex and color.  All of this information should be on the Coggins form.









Upload Documents
 

For LVDA shows you will only need to upload Coggins, the LVDA waiver (found on the LVDA website at ) and proof of EHV vaccination.  To upload all of these forms go to the "DOCUMENTS" tab and click on "Upload Entry Document"






 

  1. Select the type of document you want to upload from the drop down list on the next page.  The LVDA Waiver would be considered "Other"











     

  2. For each file you will need to add a name in the "Description" field and navigate to wherever the file is saved on your device to upload it. 

  3. Unless you are entering the LVDA Recognized show you DO NOT need to upload either of the USEF documents.

    CONGRATULATIONS YOU ARE NOW READY TO ENTER A LVDA SCHOOLING SHOW!

ENTER A LVDA SCHOOLING SHOW

Now that you have an Equestrian Entries account set up you're ready to actually enter a show!

  1. Log in to the EqEntries website. This will drop you on your membership page, where you will click on "Enter a Show"






     

  2. This will take you to the calendar list for shows.  Scroll down to the show you wish to enter and look for the "Sign Up" button and click on that.





     

  3. This will bring you to the first of several entry screens.  On this first screen you will pick your rider, horse, trainer and coach 























     

  4.  Once all of this information has been entered click on the "Next Step" button

  5. The next screen is where you will select classes and designate what Division you are riding in before clicking the "Next Step" button










     

  6. Step 4 is required by Equestrian Entries but not LVDA so just select "Not Applicable" in the drop down list and go to the next step








     

  7.  In Step 5 you will only need to specify if the horse is already entered with another rider or not.  The other fields are not required so just click the "Next Step" button











     

  8. In Step 6 you will need to pick all the documents required to enter the show.  These are outlined at the top of the page.  







     

  9. Clicking the "Next Step" button at this point will bring up a summary of your entry and you will now have the option to "Save" the entry, "Print" the Entry or "Proceed to Checkout" to pay for the entry















     

  10. Clicking "Proceed to Checkout" will bring up a final review screen to confirm the payment amount and then another "Proceed to Checkout" button will need to be selected.  That will bring up a warning box about payment.










     

  11. Clicking the "Ok!" button will take you to the final payment screen where you will pay for your entry with a credit card.

  12. You have now FINALLY entered a show! We look forward to seeing you!